Privacy Policy

The privacy of parents, children, volunteers, donors, users of this website and all others with whom we interact is very important to the Chess Institute of Canada (CIC). The CIC respects your privacy and is committed to protecting your personal information. Personal information means information about an identifiable individual as more particularly described by applicable privacy laws. This policy explains our policies and practices regarding the collection, use and disclosure of your personal information by the CIC. This policy does not apply to information about our employees or information that is not personal information.

Please note that the CIC may review and update this policy from time to time as needed. You may obtain an up to date copy of this policy by visiting www.chessinstitute.ca/privacy-policy or contacting us by email at info@chessinstitute.ca or by phone at 647-852-2428. Your continued provision of personal information, participation in our programs or use of this website following any changes to this policy constitutes your acceptance of any such changes.

Information We Collect

The CIC and its agents and representatives may collect personal information from you in person when you attend a CIC hosted event, when you submit an online registration form, send us an e-mail message, call us by phone or send us postal mail. All personal information is kept strictly confidential and the CIC takes reasonable steps to protect your personal information using physical, electronic and operational security methods. Authorized employees, agents and mandataries of the CIC who require access to your personal information in order to fulfill their job requirements will have access to your personal information.

The amount and type of personal information the CIC may collect varies depending on the nature of your relationship with us and may include:

• Your name, your child(ren)’s name, mailing address, telephone number, e-mail address and other contact information;
• Financial information necessary to process a donation or purchase, such as your credit or debit card number or banking information; and
• Such other information we may collect with your consent or as permitted or required by law.

How We Use Personal Information

The CIC may use your personal information in connection with its activities and programs including to:

• Fulfill your requests, for example, to process a registration or donation or to provide you with products or information that you request;
• Manage, administer and otherwise carry out our educational programs and events including coordinating volunteers;
• Maintain contact information for reasonable periods;
• Keep you informed of CIC program activities and events, unless you ask us not to. If at any time you no longer wish to receive such information, please contact us at the phone number or e-mail listed above;
• Otherwise with your consent or as permitted or required by law.

Disclosure of Personal Information

You will be given the opportunity to opt-out of having your personal information used for any purpose related to CIC activity at the time your information is collected.

The CIC may disclose your personal information in the following circumstances:

• To fulfill your requests, for example to a credit card issuer for the purposes of processing a purchase or donation made by credit card;
• As necessary to meet legal and regulatory requirements; and
• Otherwise with your consent or as permitted or required by law, including as required by applicable Canadian and foreign laws applicable to the CIC or its service providers.

The CIC may transfer your personal information to third parties who perform services on our behalf (for example, data storage and hosting or mailing houses). Some of these service providers are located outside of Canada, including in the United States. Personal information transferred to these service providers will be subject to the laws of the foreign jurisdiction where they are located, including lawful requirements to disclose personal information to government authorities in those countries.

Third Party Websites

The CIC website may provide links to other third party websites. These are provided for convenience only and you access them at your own risk. Even if a third party is associated with the CIC through a business relationship or otherwise, the CIC is not responsible for the privacy policies, practices or content of such third party websites. The CIC assumes no responsibility of the accuracy or appropriateness of the information or links contained on such sites.

Consent

By providing us with personal information, we will assume that you consent to our collection, use and disclosure of such information for the purposes identified or described in this privacy policy, if applicable, or otherwise at the time of collection. If you provide us with the personal information about a third party, we will assume that you have the consent of that third party.

You may withdraw your consent to our collection, use and disclosure of personal information at any time, subject to contractual and legal restrictions and reasonable notice. Note that if you withdraw your consent to certain uses of your personal information, we may no longer be able to provide certain of our products or services.

Access, Correction and Contacting Us

The CIC may establish and maintain a file of your personal information for the purposes described above, which will be accessible at 41 Nina St., Toronto, ON, M5R 1Z5. If you wish to request access or correction of your personal information in our custody or control, you may write to the above address or send an email to info@chessinstitute.ca. Your right to access or correct your personal information is subject to applicable legal restrictions. We may take reasonable steps to verify your identity before granting access or making corrections. If you wish to make inquiries or complaints or have other concerns about our personal information practices, you may write to us as described above, e-mail us at info@chessinstitute.ca or 647-852-2428.

Chess Institute of Canada Website – Terms of Use

Version 1.0 – August, 2012

1. Introduction

These terms and conditions govern your use of the Chess Institute of Canada (CIC) website, which is provided by the CIC (“Chess Institute of Canada” or “we”); by using the CIC website, you accept these terms and conditions in full. If you disagree with any part of these terms and conditions, please do not use our website.

2. Intellectual property rights

All information and materials available on this website are the property of the CIC or third parties and are protected by copyright, trade-mark, patent and other intellectual property laws. The CIC reserves all rights in such information and materials, subject only to the license below.

3. License to use website

Pages from the CIC website may be viewed, printed or downloaded for caching purposes, provided that:

1. you do not republish material from this website (which includes republication on another website);
2. you do not reproduce, duplicate, copy, sell, or otherwise exploit our website or material on our website for a commercial purpose, without our express written consent;
3. you must not edit or otherwise modify any material on the website.

4. Personal Information

Any personal information collected by the CIC in connection with this website is subject to the CIC’s Privacy Policy (www.chessinstitute.ca/privacy-policy). You consent to the collection, use and disclosure of personal information in accordance with the Chess Institute of Canada Privacy Policy.

5. Links

The CIC website may provide links or references to other websites. Your use of such other websites is subject to the terms and conditions of use and privacy policies of such websites. The CIC has no responsibility for the content of such other websites or any damages or injury arising from your use of such other websites.

6. Disclaimer and Limitations of Liability

While the CIC strives to ensure that the information on this website is correct, we do not warrant its completeness or accuracy; nor do we commit to ensuring that the website remains available, or that the material on this website is kept up-to-date. To the maximum extent permitted by applicable law we exclude all representations, warranties and conditions in relation to this website (including, without limitation, any conditions implied by law of satisfactory quality, fitness for purpose and the use of reasonable care and skill). Our liability is limited and excluded to the maximum extent permitted under applicable law. In no event will the CIC, its directors, officers, employees or representatives be liable for any direct, indirect or consequential loss or damage arising out of or in connection with your access to or use of our website and its content, your inability to access our website, or your reliance on any information provided on our website.

7. Entire agreement

These terms and conditions comprise the entire agreement between you and the CIC in relation to your use of the CIC website.

8. Law and jurisdiction

These terms and conditions shall be governed by Ontario law, and any disputes relating to this notice shall be subject to the exclusive jurisdiction of the courts of Ontario.

9. Contact

If you have any questions about these terms and conditions, please write to us by e-mail at info@chessinstitute.ca or by mail at Chess Institute of Canada, 41 Nina Street, Toronto, ON, M5R 2Z5.